ANNUAL MEETING 2018
Sunday, June 10 after worship service
All are invited to our annual meeting on Sunday, June 10. Over lunch, we will gather together as a church family and hear about everything that's gone on during the past year and celebrate together. We also conduct official business such as voting on new leadership, adjustments to the church constitution and the budget for the next fiscal year.
Scroll down to find out more about the new constitution and the people nominated for leadership positions.
CHURCH CONSTITUTION & bylaws details
A new structure of leadership, first presented at last year's annual meeting, will be up for a vote at the annual meeting. This will result in a more fluid structure and will better reflect what is already happening at West Hills. What is now "Council" will become the "Leadership Team", what is now the "Pastoral Relations Committee" will become the "Mutual Ministry Team" and what are now "Commissions" will become "Ministry Teams". Below you can view the proposed constitution, the old constitution, more details and a FAQ.
View the proposed constitution. (pdf)
Outline and FAQ of adjustments made to proposed constitution since proposed at the last (2017) annual meeting. (pdf)
View the current constitution. (pdf)
View chart of the leadership team model. (pdf)
WHY ARE WE DOING THIS?
In order to more effectively fulfill God's kingdom vision and mission through West Hills Covenant Church, we have been encouraged to hear that the Leadership Team constitutional model has proven to be more effective, flexible, and fruitful from the majority of other Covenant churches that have adopted it. The new constitutional model empowers us to do more ministry more freely with less bureaucracy. There is only a small percentage of churches with the Council constitutional model.
This is not the first time West Hills has adopted a new constitution. Our original form of governance was a Board structure. As needs and times changed, we adopted the Council/ Commission (circa 1998). Our church and staff have grown in recent years and the ministry needs have again been changing. The Leadership Team model was created by the ECC to address current needs of its churches.
All new Covenant Churches and many current Covenant congregations have opted for the Leadership Team form of governance. It aligns more closely with the way West Hills actually operates, and better reflects our current realities of new staff and growing attendance.
The Leadership Team structure makes it easier for the Commissions (to be called Ministry Teams) to function more efficiently and address evolving ministry needs more quickly. New Ministry Teams can more easily form to work on specific tasks or when a new congregational priority arises.
WHAT NEEDS TO HAPPEN TO MAKE THIS HAPPEN?
The new constitution and bylaws will need to be approved by a 2/3 majority of the voting members at our annual congregational business meeting.
WHEN WILL THESE NEW CONSTITUTION AND BYLAWS TAKE EFFECT?
If approved, the new changes will take effect July 1, 2018.
AFTER THIS TAKES EFFECT, ARE THERE ANY DIFFERENCE I'LL NOTICE RIGHT AWAY?
The former Church Council will be called the Leadership Team.
New officers will include Chair, Vice Chair, Secretary and Financial Officer/Treasurer. The Financial Secretary will be an appointed position and not necessarily a member of the Leadership Team. The current Vice Chair/ Secretary position will be split into 2 separate offices.
The Pastoral Commission will be known as the Mutual Ministry Team, but will still be chaired by the Vice Chair. It will function in much the same way with the priorities being caring for our church staff and communicating perspectives and concerns between pastoral staff and the congregation. Review of goals and/or making staff evaluation recommendations may still be part of their function as determined by the Leadership Team.
What doesn’t change? The congregation retains its authority for the same decisions as it does now (e.g. calling pastoral staff, electing Leadership Team Members & Officers, approving new members, adopting budgets, etc.) and still has the authority to delegate responsibilities to the Leadership Team.
I'VE BEEN ON A COMMISSION...WILL I NOTICE ANY CHANGES?
You will still be a member of your commission, now called a Ministry Team.
Current commission chairs will, for the time being, become Ministry Team
Leaders. The new constitution, unlike the current one, does not mandate specific commissions. Members of Ministry Teams will not need to be church members.
One of the Leadership Team’s initial tasks will be to determine the roster of Ministry Teams, appoint or re-appoint chairs of those teams, and determine what additional teams are needed to adequately address the ministry needs of the church.
WHAT OTHER CHANGES WILL THE NEW CONSTITUTION BRING?
The Leadership Team will be responsible for staff evaluations, but could delegate this task to the Mutual Ministry Team.
People may apply for membership at age 17 or after having completed confirmation.
There are 3 committees defined in the Bylaws: Nominations, Mutual Ministry, and Pastoral Search committee.
LEADERSHIP TEAM (currently council)
OFFICERS - 1-YEAR TERM
joe brooks - chair
Joe has worn many hats in his decades of service at West Hills, including Church Chair. Joe is often behind the scenes figuring out where a servant is needed. Joe comes with a deep love for West Hills, institutional history, and appreciation of West Hills' DNA. Joe is wise, has a steady spirit, and is a clear thinker. While solid in his faith in Jesus, Joe also postures himself as a learner (which makes him approachable) and has a pastoral heart for people. Joe is a teacher at West Hills Christian School since 1984.
dr. lane dewan - vice chair & chair of mutual ministry team
Lane has served on the PRC and Council at another Covenant Church before. Lane is smart, compassionate, and rooted deeply in her faith in Christ. She understands a large range of different people well with empathy and wisdom. She has particular expertise in navigating interpersonal conflict and helping people towards healing and reconciliation. Lane holds a Doctorate in Psychology and is a supervisor at Portland State University.
anne norris - TREASURER/FINANCIAl OFFICER
A retired accountant for Chinook Book, Anne has long been generous with her professional expertise with finances to serve in various capacities in her church family. Anne served on the last Pastoral Search Committee and is a joy to work with. Anne holds a degree in Spiritual Formation and has a rich, contemplative faith. Anne is witty, fun, insightful, reflective, and a joy to all she meets. Anne has the heart of a faithful servant. Anne is detail-minded, humble, and reliable.
JUNGHWA KIM - SECRETARY
A second-generation Korean-American millennial who identifies as a Gen X-er, Junghwa is married to San Kim and has a spunky 1.5 year old, Luca. She comes with a plethora of ministry experience from serving as an Elder and in areas of worship, children's, and youth ministry. Junghwa has a strong conviction and heart for God's many-colored kingdom and a commitment to racial justice. She is the co-chair of the newly formed Biblical Justice Committee. Junghwa is a manager at Kaiser.
Mike has been faithfully serving our 1st5th graders for a number of years, investing in our children's spiritual formation. He has been on a search committee for the Executive Director for Cascades Camp. Mike is a leader, a deep thinker, an avid learner, with a kingdom mindset and heart. He has a rich spiritual foundation that we witness in his commitment to his family, church, and church as family. Mike has a God-given heart for peoples in the margins and low-income communities.
MUTUAL MINISTRY TEAM (currently pastoral relations committee)
This team serves and supports the staff and their families. It also takes on many functions of a human
resources department -- doing staff evaluations, goal setting, and mediating in case of conflict.
Sarah grew in Portland - at West Hills! After attending school in Chicago and meeting her husband, Mike, God brought them back to Portland and West Hills. She has three kids and works as a real estate agent. Sarah has a heart for serving and has previously served on the church council, PRC, pastoral search committee, VBS and Kings Kids.
As a pastor's kid, Doug understands the impact a committee like the this can have. He and his wife, Jill, who he met at North Park during college, are both high school teachers. They have 2 daughters, ages 10 and 7. Doug has previously served on the council and the Pastoral Search Committee.